Software & SaaS
How to share a model revision and track comments
A practical guide for teams that need to release a new BIM revision and keep review feedback organised. It covers what to prepare, how to invite reviewers and how to close comments.
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Step one: prepare the revision
Before uploading, decide what changed and write it down in one or two sentences. Export the model in the format your reviewers can open, check the file name follows project convention and add a revision label such as Rev C. Remove unneeded linked content so the file is manageable. Worked example: an architect updates a stair core, exports the coordinated model, labels it Rev C and notes that the stair width and landing levels changed. That summary tells every reviewer where to look first and prevents them from hunting through the whole model.
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Step two: invite the right reviewers
Choose reviewers by discipline and give each a clear question. The structural engineer should check the stair core supports, the mechanical engineer should confirm riser clearance and the client only needs the layout view. Set a response date so feedback arrives together instead of trickling in. Limit access to what each person needs, and make sure everyone knows which revision is current. In the stair example, the architect sends Rev C with three targeted requests, each assigned to a named person, which turns a general share into a focused review round.
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Step three: track and close comments
Keep every comment attached to the revision and the location it concerns. Give each one an owner and a status such as open, answered or resolved. When the engineer flags a clash at the landing, the architect replies, adjusts the model and links the fix to the next revision. Before releasing Rev D, review the open list and confirm nothing important was left unanswered. Archive the closed comments with the revision so the decision trail remains available later. This record helps explain why the stair changed if the question returns during construction.